How to Make an Invoice in 4 Steps
You can create and send a professional invoice in a few minutes with this free invoice generator. No account, no software and no design skills needed.
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1. Add your details
Enter your business name, logo and contact details, then who you are billing.
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2. List your work
Add each product or service with a quantity and price. Totals calculate automatically.
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3. Add tax and terms
Include tax, discounts, the due date and how your client should pay you.
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4. Download the PDF
Save your invoice as a PDF and email it to your client or print it.
What to Include on an Invoice
Every professional invoice should make it easy for your client to understand what they owe, when it is due and how to pay.
- Your business name, logo and contact details
- Your client's name, company and address
- A unique invoice number
- The issue date and payment due date
- Each product or service with quantity and price
- Subtotal, tax, discounts and total due
- Payment terms and accepted payment methods
- Your tax ID, if your location requires it
Invoice Builder FAQ
Is the Invoice Builder really free?
Yes. The Invoice Builder is completely free, with no account, no subscription, no invoice limit and no watermark on your invoices.
Is my invoice information stored anywhere?
No. Everything you type, including your logo, stays in your browser and is never uploaded to or stored on our server. Closing or refreshing the page clears your invoice, so download your PDF first. To reuse your details later, click Save Invoice File to keep a .json copy on your own device, then use Import Invoice to reopen it.
How do I save my invoice as a PDF?
Click Download PDF. When the print window opens, choose Save as PDF as the destination and click Save. For the cleanest result, turn off Headers and footers in the print settings.
What should an invoice include?
A professional invoice includes your business name and contact details, the client's details, a unique invoice number, the issue date and due date, a list of products or services with quantities and prices, any tax or discounts, the total amount due, and how to pay.
How do I number my invoices?
Give every invoice a unique number in order, such as INV-0001, INV-0002 and so on. After you finish an invoice, click New Invoice to keep your business details and move to the next number automatically.
Can I add sales tax, VAT or GST?
Yes. Enter your tax rate as a percentage and rename the tax line to match, such as Sales Tax, VAT or GST. Tax rules vary by location, so check with a tax professional if you are unsure what to charge.
Can I use a different currency?
Yes. Choose from more than 20 currencies, including US dollars, euros, British pounds, Canadian and Australian dollars, Japanese yen and Indian rupees. All amounts update automatically.
Can I make a quote or estimate instead?
Yes. Change the document type to Quote, Estimate or Receipt. The title and labels on the document update to match.